Do you need to send a fax from Gmail?
This is the right place! You can be setup in the next few minutes.
Here’s what you need to send faxes from Gmail.
1. Gmail account. Virtual email from Google.
2. Online fax number. Virtual phone number for sending and receiving documents.
Google Fax in Six Easy Steps
Step 1. Sign up for an email address with Gmail.
Step 2. Select an internet based fax company to process your faxes.
Make sure you enter your gmail account when they ask for an email account.
So on to step 3…
Step 3. Once you are logged into your Gmail account, go ahead and click the Compose Email button over on the top left.
Step 4. Where you would normally enter the To: email, you enter the persons fax number followed the extension @rcfax.com…like this:
Sample Fax Email
Step 5. Add anything you want on the cover sheet within the subject of the email. Then attach whichever document, file or picture you want to send as a fax.
You can also type in the body of the email… like this.
Step 6. Go ahead and click the Send button and your all set. That’s it!
Good enough, your first Google fax is out!
Oh, there’s one more thing. You may have heard that you can send or receive faxes for free. That may be possible using two different services, or from letting them put ads on your fax. It just gives off the wrong impression from the very start.
Don’t do that!
Faxing like a real business is only a few bucks a month, especially when you compare it to the cost of having a second phone line, a fax machine, paper, toner and everything else.
When a Google fax service comes out that DOES send and receive for free, I will be the first to tell you about it.
Looking to Gmail fax? This website gives you a quick tutorial on setting up your Gmail account to send and receive faxes.
First, you’ll need a few things. A Gmail Account and an Online Fax Number.
Steps to Set Up Gmail Fax
Step 1 – Grab yourself a gmail account.
Step 2 – Choose a Web-Based Fax Company for your account. This company will handle your outgoing and incoming faxes for you online.
RingCentral lets you fax free for 30 days in their current promotion.
Step 3 – Compose Email. Log into your Gmail just as you normally would and click on the Compose Email tab.
Step 4 – Enter the Fax Number. Where you would normally enter an email address, instead type the destination fax number. No spaces or dashes, just numbers, and behind that, the fax company extension, like this…
Step 5 – Add Your Message. Your subject line functions as the message for the cover sheet of your fax. Type whatever cover page message you want in there. Then in the body of the email, type your fax and then attach any document(s) (scan, photo, pdf, word doc and more) that you want to fax.
Step 6 – Click Send. Yes, that’s really it.
You just sent your first Gmail fax!
You might have heard there are free fax services out there. But you really do get what you pay for. Don’t let people put ads on your faxes. Don’t risk your reputation or your data by permitting anything less than the very best in your business.
When a truly free service appears, you will hear about it here.
by Matt Gerchow
Recently I’ve been seeing a lot about a company called HelloFax.
They are claiming that you can send a fax from Gmail for free.
So I went on to their service and checked it out and it looks like it’s actually $10 per month at a minimum if you want to send a fax from email.
Sending a fax for free involves using their online interface. Otherwise it’s $10/mo. For that price, you’re much better off using RingCentral who let’s you try it free for 30 days and if you use this link, it’s only $6.59 per month… way cheaper.
by Matt Gerchow
IMPORTANT: To send an Email Fax from
HelloFax, the minimum investment is $10/mo
(click to enlarge image)
If you are one of the thousands of business professionals that use Google’s tools to increase your power and performance within your industry, you are likely very interested in sending faxes from Gmail.
Thankfully, sending a fax with Google is actually very simple and is not one of the typical Internet hoaxes.
Anyone with a Gmail account can send and receive a fax. But you do have to connect an online fax service to process your faxes.
These services offer rates that can fit into any budget. Usually they are in the neighborhood of $10 dollars per month. But right now, If you try RingCentral free for a month, you can lock in the price at $6.59/mo for as long as you have the account.
Actually sending a fax from within Google is super easy.
Step 1. Get a gmail address
Step 2. Start a free 30-day trial with RingCentral
Step 3. Compose a new email
Step 4. Add your fax number like you would an email, like this… firstname.lastname@example.org
Step 5. Attach any documents
Step 6. Click Send… That’s all there is to it.
That might seems a little too simple. So let me go into a little more detail.
Your gmail address you entered during the fax service sign-up process will ultimately be the gmail address where you will be able to send and receive faxes.
After RingCentral is set up, you can begin faxing when you click on the “Compose Mail” link within Google’s email client. Documents that will be faxed via this method are included via the use of the attachment function within your email.
Rather than addressing your documents to another email address, you simply enter your fax number like in the example above.
TIP: When giving your fax number to people in general, don’t tell them it is a digital fax. While the numbers work the same, people do not perceive them the same. A digital fax is actually several times more reliable than an analog (traditional) fax.
To check for new faxes, all you have to do is go to your inbox… and that’s it. Your faxes will be there for you. You might want to setup a folder for them to copy to. (copy, not move…you want to make sure you see them first)
Let me know if you have any trouble setting things up. I’m usually available from the LiveChat widget at the bottom of the page.